Advancement Data Management Specialist III

Orlando, Florida
Aug 29, 2023
Oct 28, 2023

Unleash YOUR Potential With Us

As a next-generation public research institute, we are an inclusive community of thinkers, doers, creators, innovators, healers, and leaders striving to shape the future and solve the world's most challenging problems. No matter what your role is, when you join Knight Nation, you'll play an integral role in pushing us forward to become among the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with uniquely talented faculty, staff, and students across 13 colleges, and multiple campuses and regional locations. That means greater challenges to tackle, more meaningful opportunities to grow, and rewarding experiences that go beyond a paycheck. We're seeking qualified, motivated individuals who will help UCF fulfill its mission of unleashing the potential of every individual, enriching the human experience through inclusion, discovery, and innovation; and propelling broad-based prosperity for the many communities we serve.

Advancement & Partnerships:

We power partnerships and transform lives through philanthropy. Your efforts on our team will transform the lives of many students, enable innovative faculty research projects, equip centers and institutes of service to varied populations, and forge strategic partnerships.

UCF's Advancement & Partnerships division comprises the Office of Alumni Engagement and Annual Giving and the UCF Foundation, Inc., a 501(c)(3) nonprofit organization created to assist donors wishing to offer private support to deliver resources beyond traditional funding sources, such as tuition, state support and government research grants. We are a powerful team of 130+ professionals who support the university by soliciting, accepting, and managing gifts as well as engaging alumni. Together, we work with alumni, friends, corporations, parents, and others who seek to make gifts in support of priorities and initiatives in alignment with the university's strategic plan.

The Opportunity:

The Advancement Data Specialist III is an important part of the Advancement Records and Gifts team and will assist with data acquisition and maintenance within the Advancement CRM and across other systems. The position primarily manages the import processes for constituent data updates as well as revenue imports. Additionally, the position assists with overall data maintenance and integrity as part of broader data governance strategies.


  • Serves as backup for current import processes for revenue and data updates. Data includes information from both internal and external sources. This data feeds metrics on alumni engagement and donor participation.

  • Processes any import exceptions.

  • Oversees the parent/subsidiary relationships for corporate entities and works collaboratively with partners on other Advancement Services teams to ensure correct reporting for corporate entities.

  • Completes assigned data cleanup projects and recommends additional projects based on daily work.

  • Maintains familiarity with both internal and external data sources such as Institutional Research, Registrar, Admissions, academic departments and programs, athletics as well as external resources such as web-based search engines, professional search services, NCOA and U.S. Postal Service to ensure accurate data.

  • Manages the Records and Gifts landing page on the Advancement and Partnerships intranet and collaboratively develops team content to be shared.

Minimum Qualifications:

High School Diploma or Equivalent and 4+ years of relevant experience

Preferred Qualifications:

  • Prior experience reviewing, correcting and formatting datasets, with close attention to data accuracy.

  • Working knowledge of Microsoft Excel or other spreadsheet programs.

  • Comfort learning new technology platforms; prior experience in a nonprofit or higher education setting.

  • Exceptionally strong candidates will have direct experience with Blackbaud CRM or with Brightvine Datalink import tools.

  • Excellent organization skills with high attention to detail.

Special Instructions to Applicants:

The anticipated hourly rate for a well-qualified candidate is $22.57 - $27.14, depending on experience and education.

Are Benefits Important to You?

Working at UCF has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, UCF offers:

  • Benefits packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

  • Paid time off, including annual and sick leave and paid holidays

  • Retirement savings options

  • Employee discounts, including tickets to many Orlando attractions

  • Education assistance

  • Flexible work environment

  • And more…For more benefits information, go to the UCF Employee Benefits page and click here.

Who Are We?

Founded in 1963 to fuel the region's talent pipeline and support the growing U.S. space program, UCF is built to make a better future for our students and society. It's one of the reasons U.S. News & World Report ranks UCF among the nation's top 20 most innovative colleges, while Forbes, Kiplinger, and The Princeton Review rank us a best-value university. UCF is one of 14 universities nationwide designated as both a Hispanic-Serving Institution and a Research 1 university. With 13 colleges, including a fully accredited College of Medicine, UCF offers more than 220-degree programs between its main campus, downtown campus, hospitality campus, academic health sciences campus, and 11 UCF Connect centers located throughout the region. In addition, UCF extends its reach to communities in and beyond Central Florida by offering complete, online programs leading to bachelor's degrees, master's degrees, Ph.D.s., certificates, and more.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.



UCF Foundation - Accounting

Work Schedule

Monday- Friday 8:00am - 5:00pm. Hybrid remote work option with supervisory approval and in accordance to UCF policy.

Type of Appointment


Expected Salary

$20.29 to $29.42

Job Posting End Date

Veteran's Preference:

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans' Preference, please visit

Equal Employment Opportunity Statement:

As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF's Equal Opportunity Statement can be viewed at As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request. The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.

Similar jobs

More searches like this

Similar jobs