Proposal Specialist I

Orlando, Florida
Sep 02, 2023
Nov 01, 2023

Unleash YOUR Potential With Us

As a next-generation public research institute, we are an inclusive community of thinkers, doers, creators, innovators, healers, and leaders striving to shape the future and solve the world's most challenging problems. No matter what your role is, when you join Knight Nation, you'll play an integral role in pushing us forward to become among the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with uniquely talented faculty, staff, and students across 13 colleges and multiple campuses and regional locations. That means greater challenges to tackle, more meaningful opportunities to grow, and rewarding experiences that go beyond a paycheck. We're seeking qualified, motivated individuals who will help UCF fulfill its mission in unleashing the potential of every individual, enriching the human experience through inclusion, discovery, and innovation; and propelling broad-based prosperity for the many communities we serve.

The Opportunity:

UCF is seeking to fill multiple Proposal Specialist I roles. Candidates for this job posting will be considered for additional vacancies in this department. The Proposal Specialist I position provides support and assistance on the daily activities related to proposal reviews under the assigned proposal team. The position ensures compliance with sponsor requirements, university policies and procedures and applicable laws and regulations. The Proposal Specialist I will report to the Proposal Specialist III, Assistant Director or above on the pre-award daily activities.

This is a Contract and Grant (C&G) funded position. Employment is subject to availability of funding and may cease at the time funding for this employment is depleted.


  • Provide assistance with the preliminary/initial review of proposal submitted to the Office of Research for submission to sponsoring agencies. Assist in the guidance to investigators and college department research administrators on proposal requirements.

  • Provide guidance, advises, and assists program investigators and departmental administrators in the interpretation of sponsor guidelines, forms, regulations and policies related to proposal and budgetary requirements. Remains current with the Uniform Guidance and other regulations governing major issues related to research proposals.

  • Ensure that research proposals, related documents and approvals are reviewed and approved by appropriate University officials through the eRA system.

  • Coordinate with research collaborators to ensure their commitment and eligibility, and that all proposed financial documents are current, accurate and complete.

  • Ensure the adherence of established policies and procedures for submission to central office prior to proposal submission to external sponsoring agency or community partner (i.e., 5-day rule, eRA system, etc.).

  • Coordinate proposal submission with Proposal Specialist III and above within their assigned portfolio.

  • Attend relevant internal/external professional development trainings, seminars, conferences, pre-award staff meetings, etc.

  • Other duties and special projects as assigned.

Minimum Qualifications:

Bachelor's or Master's degree and 0+ years of relevant experience

Preferred Qualifications:

  • Experience in taking initiative, being diplomatic, proactive, effectively manage stressful situations.

  • Experience in work that requires organization, time management, and is detail oriented. Experience in multi-tasking and meeting deadlines effectively.

  • Strong or and written communication skills, strong analytical skills.

  • Proficient in Microsoft Office applications.

  • Demonstrate ability to participate as a member of a collaborative team.

  • Some experience in sponsored research administration, eRA systems and higher education is a plus.

Special Instructions to the Applicants:

Hybrid work schedule or remote work within the state of Florida may be considered based upon specific circumstances and candidate qualifications.

This is a Contract and Grant (C&G) funded position. Employment is subject to availability of funding and may cease at the time funding for this employment is depleted.

If you are selected as the final candidate for an employment opportunity here at UCF, both your position and salary will be significantly based upon the information that you have provided in your application for employment. We urge you to please take the time to complete the application in its entirety.

Are Benefits Important to You?

Working at UCF has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, UCF offers:

  • Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
  • Paid time off, including annual and sick leave and paid holidays
  • Retirement savings options
  • Employee discounts, including tickets to many Orlando attractions
  • Education assistance
  • Flexible work environment
  • And more…For more benefits information, go to the UCF Employee Benefits page click here.

Who Are We?

Founded in 1963 to fuel the region's talent pipeline and support the growing U.S. space program, UCF is built to make a better future for our students and society. It's one of the reasons U.S. News & World Report ranks UCF among the nation's top 20 most innovative colleges, while Forbes, Kiplinger, and The Princeton Review rank us a best-value university. UCF is one of 14 universities nationwide designated as both a Hispanic-Serving Institution and a Research 1 university. With 13 colleges, including a fully accredited College of Medicine, UCF offers more than 220-degree programs between its main campus, downtown campus, hospitality campus, academic health sciences campus, and 11 UCF Connect centers located throughout the region. In addition, UCF extends its reach to communities in and beyond Central Florida by offering complete, online programs leading to bachelor's degrees, master's degrees, Ph.D.'s., certificates, and more.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.



Office of Research - Operations

Work Schedule

Monday - Friday; 8:00 AM to 5:00 PM. Schedule may vary as required.

Type of Appointment


Expected Salary

$48,722.00 to Negotiable

Job Posting End Date

Equal Employment Opportunity Statement:

As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF's Equal Opportunity Statement can be viewed at

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.

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