Administrative Coordinator II

Unleash YOUR Potential With Us

As a next-generation public research institute and Forbes-ranked top employer in Florida, we are an inclusive community of thinkers, doers, creators, innovators, healers, and leaders striving to shape the future and solve the world's most challenging problems. No matter what your role is, when you join Knight Nation, you'll play an integral role in pushing us forward to become among the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with uniquely talented faculty, staff, and students across 13 colleges and multiple campuses and regional locations. That means greater challenges to tackle, more meaningful opportunities to grow, and rewarding experiences that go beyond a paycheck. We're seeking qualified, motivated individuals who will help UCF fulfill its mission in unleashing the potential of every individual, enriching the human experience through inclusion, discovery, and innovation; and propelling broad-based prosperity for the many communities we serve.

The Opportunity:

The Department of Housing and Residence Life is searching for an Administrative Coordinator II to join their team. This position is responsible for working with the Associate Director in coordinating housing conference services program, overseeing the $800,000 + operations and supervising conference staff. This position will have marketing responsibilities for the Rosen campus, including assisting with Orientations and Open Houses at the Rosen campus. This position will also act as a special ambassador/guide for campus VIPs or special housing guests. This is an Auxiliary funded position. Employment is subject to availability of funding and may cease at the time funding for this employment is depleted.

Responsibilities:

• Coordinate all intern, non UCF scholars, and conference services logistics.

• Establish and maintain partnerships with internal and external clients; (Ex. Athletics, FYE, Facility Operations, Housekeeping, Key Services, Residence Life)

• Conduct site visits for prospective conference groups.

• Complete and submit requests for bids and proposals to host conference or university initiatives.

• Review building usage and conference assignments.

• Oversee student staff recruitment and supervise OPS and Graduate Assistant conference staff.

• Coordinate conference check in and out procedures.

• Liaison with housekeeping and facilities.

• Coordinate conference staff training.

• Work with marketing leadership and coordinate Rosen marketing efforts, including Open Houses and Orientations.

• Assist the Housing marketing team when needed.

• Conduct special VIP tours for Housing.

Minimum Qualifications:

Bachelor's or Master's degree and 2+ years of relevant experience.

Preferred Qualifications:

• Prior experience with public speaking.

• Prior experience with event planning.

• Prior experience with camps or group events.

• Prior experience with group/housing management software such as StarRez.

• Prior experience with invoicing/billing.

• Prior experience with virtual events and livestreaming.

• Excellent writing skills.

• Some housing experience.

• Excellent organizational skills.

Special Instructions to the Applicants:

This is an Auxiliary funded position. Employment is subject to availability of funding and may cease at the time funding for this employment is depleted.

Are Benefits Important to You?

Working at UCF has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick leave and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• Flexible work environment

• And more…For more benefits information, go to the UCF Employee Benefits page click here.

Who Are We?

Founded in 1963 to fuel the region's talent pipeline and support the growing U.S. space program, UCF is built to make a better future for our students and society. It's one of the reasons U.S. News & World Report ranks UCF among the nation's top 20 most innovative colleges, while Forbes, Kiplinger, and The Princeton Review rank us a best-value university. UCF is one of 14 universities nationwide designated as both a Hispanic-Serving Institution and a Research 1 university. With 13 colleges, including a fully accredited College of Medicine, UCF offers more than 220-degree programs between its main campus, downtown campus, hospitality campus, academic health sciences campus, and 11 UCF Connect centers located throughout the region. In addition, UCF extends its reach to communities in and beyond Central Florida by offering complete, online programs leading to bachelor's degrees, master's degrees, Ph.D.'s., certificates, and more.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

#LI-ONSITE

Department

Student Success and Well-Being (SSWB) - Housing & Residence Life

Work Schedule

Monday-Friday 8:00 am- 5:00 pm (occasional weekends)

Type of Appointment

Regular

Expected Salary

Negotiable

Job Posting End Date

09-30-2023-12-00-AM

Equal Employment Opportunity Statement:

As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF's Equal Opportunity Statement can be viewed at http://www.oie.ucf.edu/documents/PresidentsStatement.pdf.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.