The Accounting Specialist is responsible for supporting the organization's financial operations by performing a variety of accounting, bookkeeping, and financial reporting tasks. This role ensures accuracy in financial records, compliance with company policies, and timely processing of transactions.
LOCATION: Gainesville, East campus
FLSA STATUS: Hourly
KEY RESPONSIBILITIES:
*This is not a complete list of all responsibilities. Duties can change with department needs
The job holder must demonstrate current competencies applicable to the job position.
QUALIFICATIONS
KEY COMPETENCIES:
WORK ENVIRONMENT:
LOCATION: Gainesville, East campus
FLSA STATUS: Hourly
KEY RESPONSIBILITIES:
- Prepare, enter and import transactions to include journal entries, cash receipts, cash disbursements, and accounts payable invoices
- Review invoices for accuracy, support and compliance
- Prepare and perform weekly check runs
- Maintain historical records by scanning and filing documents
- Research and resolve vendor/invoice discrepancies and issues
- Monitor statements and outstanding balances and follow up on any discrepancies
- Maintain vendor files
- Maintain general ledger accounts by verifying and entering transactions
- Prepare asset, liability, and capital account entries by compiling and analyzing account information
- Prepare and post allocations
- Substantiate financial transactions by auditing documents
- Reconcile bank accounts, credit cards and intercompany accounts
- Balance general ledger by preparing trial balance, reconciling entries, account analysis, and balance sheet workpapers
- Summarize current financial status by collecting information; preparing balance sheet, profit and loss statement, and other reports
- Provide financial status information by preparing special reports, completing special projects, creating and maintaining spreadsheets
- Assist with budgeting and financial reporting as needed
- Support audits by providing requested documentation and analysis
- Ensure compliance with internal controls and company policies.
*This is not a complete list of all responsibilities. Duties can change with department needs
The job holder must demonstrate current competencies applicable to the job position.
QUALIFICATIONS
- Associate's or Bachelor's degree in Accounting, Finance, or related field, preferred
- Minimum of 2-5 years general accounting/bookkeeping experience
- Strong understanding of accounting principles and practices
- Understanding of accounts payable processes
- Knowledge of relevant accounting software
- Proficient in Microsoft Excel
- Proficient in data entry and data management
KEY COMPETENCIES:
- Organizing and prioritizing
- Accuracy and attention to detail
- Time management and ability to meet deadlines
- Analytical thinking and problem-solving skills
- Collaboration with internal teams
- Professionalism
WORK ENVIRONMENT:
- In office setting
- sitting for extended periods of time
- Manual dexterity for using a calculator or computer keyboard and mouse