Assistant Administrative - West Palm Beach, FL
Job Description
ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
Position Summary
The Assistant Administrative provides support to the Airport Director and/or General Manager(s), assisting in daily office needs and managing the station's general administrative functions.
Essential Responsibilities:
Provide administrative support to the station Director and/or General Manager(s); including calendar management, processing of mail, e-mail management, calls, processing expense reports, and preparing communications on their behalf
Coordinate company events including but not limited to TLC, Pocket Sessions, Values Committee and special events. These items may require the following responsibilities: workgroup coordination, communication, visitor passes, and catering
Take notes and maintain minutes at meetings
Ensure minimum stock of office supplies at all times, and manage restocking of supplies based on station budget
Maintain crewmember station files and relevant transportation passes
Act as back up support for payroll, attendance tracking, as needed
Process any cash collected at the station complying with the Cash Management Policy (station specific)
Assist with station and departmental audits
Other duties as assigned
Additional Qualifications/Responsibilities
Minimum Experience and Qualifications:
High School Diploma or General Education Development (GED) Diploma
One (1) year of experience as an Administrative Assistant or Office Manager
Proficient with Microsoft Office suite
Strong attention to detail
Available for overnight travel (10%)
Must pass a ten (10) year background check and pre-employment drug test
Must be legally eligible to work in the country in which the position is located
Authorization to work in the US is required. This position is not eligible for visa sponsorship
For internal candidates, good standing in attendance performance and safety
Preferred Experience and Qualifications:
Strong computer skills
Excellent verbal and written communication
Excellent organizational and analytical skills
Crewmember Expectations:
Regular attendance and punctuality
Potential need to work flexible hours and be available to respond on short-notice
Able to maintain a professional appearance
When working or traveling on JetBlue flights, and if time permits, all capable crewmembers are asked to assist with light cleaning of the aircraft
Must be an appropriate organizational fit for the JetBlue culture, that is, exhibit the JetBlue values of Safety, Caring, Integrity, Passion, and Fun
Promote JetBlue's #1 value of safety as a Safety Ambassador, supporting JetBlue's Safety Management System (SMS) components, Safety Policy, and behavioral standards
Identify safety and/or security concerns, issues, incidents, or hazards that should be reported and report them whenever possible and by any means necessary including JetBlue's confidential reporting systems (Aviation Safety Action Program (ASAP) or Safety Action Report (SAR))
The use of ChatGPT or any other automated tool during the interview process will disqualify a candidate from being considered for the position
Equipment:
Computer and other office equipment
Work Environment:
Traditional office environment
Physical Effort:
Generally not required, or up to 10 pounds occasionally, 0 pounds frequently. (Sedentary)
ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
Position Summary
The Assistant Administrative provides support to the Airport Director and/or General Manager(s), assisting in daily office needs and managing the station's general administrative functions.
Essential Responsibilities:
Provide administrative support to the station Director and/or General Manager(s); including calendar management, processing of mail, e-mail management, calls, processing expense reports, and preparing communications on their behalf
Coordinate company events including but not limited to TLC, Pocket Sessions, Values Committee and special events. These items may require the following responsibilities: workgroup coordination, communication, visitor passes, and catering
Take notes and maintain minutes at meetings
Ensure minimum stock of office supplies at all times, and manage restocking of supplies based on station budget
Maintain crewmember station files and relevant transportation passes
Act as back up support for payroll, attendance tracking, as needed
Process any cash collected at the station complying with the Cash Management Policy (station specific)
Assist with station and departmental audits
Other duties as assigned
Additional Qualifications/Responsibilities
Minimum Experience and Qualifications:
High School Diploma or General Education Development (GED) Diploma
One (1) year of experience as an Administrative Assistant or Office Manager
Proficient with Microsoft Office suite
Strong attention to detail
Available for overnight travel (10%)
Must pass a ten (10) year background check and pre-employment drug test
Must be legally eligible to work in the country in which the position is located
Authorization to work in the US is required. This position is not eligible for visa sponsorship
For internal candidates, good standing in attendance performance and safety
Preferred Experience and Qualifications:
Strong computer skills
Excellent verbal and written communication
Excellent organizational and analytical skills
Crewmember Expectations:
Regular attendance and punctuality
Potential need to work flexible hours and be available to respond on short-notice
Able to maintain a professional appearance
When working or traveling on JetBlue flights, and if time permits, all capable crewmembers are asked to assist with light cleaning of the aircraft
Must be an appropriate organizational fit for the JetBlue culture, that is, exhibit the JetBlue values of Safety, Caring, Integrity, Passion, and Fun
Promote JetBlue's #1 value of safety as a Safety Ambassador, supporting JetBlue's Safety Management System (SMS) components, Safety Policy, and behavioral standards
Identify safety and/or security concerns, issues, incidents, or hazards that should be reported and report them whenever possible and by any means necessary including JetBlue's confidential reporting systems (Aviation Safety Action Program (ASAP) or Safety Action Report (SAR))
The use of ChatGPT or any other automated tool during the interview process will disqualify a candidate from being considered for the position
Equipment:
Computer and other office equipment
Work Environment:
Traditional office environment
Physical Effort:
Generally not required, or up to 10 pounds occasionally, 0 pounds frequently. (Sedentary)