Staff Accountant

This is a staff position that reports directly to the Accounting Manager. This position is responsible for maintaining a proactive and efficient approach to all aspects of General Accounting including but not limited to the following:

Essential Duties and Responsibilities:

Account Reconciliation:

• Prepare Monthly Account Reconciliations
  • Fixed Assets/Construction in Progress (CIP)
  • Lease Amortization
  • Capital Improvement worksheets (Budgets/Actuals)
  • Bank Reconciliations
  • Other reconciliations as assigned

Accounts Payable:

• Record, audit and pay construction related invoices
• Record Athletics' checks
• Accounts Payable backup
• Manage the purchasing system (WebPortal) run, distribute and follow up on POs
• Provide support to credit card users and record transactions - backup

Fixed Assets/ Construction in Progress (CIP)/Capital Improvements:

• Review, track and transfer Capital Improvements to Fixed Assets/CIP
• Maintain Budget schedule of Capital Improvements and pending expenditures
• Track completion of project to move to Fixed Assets
• Run Depreciation and record journal entry
• Update Inventory records Additions and Dispositions in Fixed Assets
• Track and budget Carry-over projects
• Provide Capital Improvement oversight and forecast to budget managers as directed by the Accounting Manager

General Accounting and other responsibilities:

• Monitor credit card refunds and match to authorization form
• Assist in the preparation the Fixed Asset audit notes and other notes as needed
• Prepare and file intangible Personal Property State Forms
• Update Property Tax Schedule and ensure taxes are paid on-time
• Complete the Closing Activities by the closing date assigned
• Order Business Office supplies and manage off-site storage, including shredding
• Deposit payments (bank and office transactions) must be available on the last working day of the calendar year
• Provide support to the Accounting Manager and Director of Finance
• Provide documentation and support to the Auditors as directed by the Director of Finance

Performance Factors:

• Attendance and Dependability: The employee can be depended on to report to work at the schedule time and is seldom absent from work. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious about assignments.
• Communication and Contact: The employee communicates effectively both verbally and in writing with superiors, colleagues and individuals inside and outside the School.
• Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside of the School. The employee exhibits a professional manner in dealing with others and works to maintain constructive working relationships.

Required Education and/or Experience:

• BA in Accounting
• Proficient in Excel and Word
• Excellent Organization and Prioritizing Skills
• Solid Understanding of Generally Accepted Accounting Principle
• Minimum 5-year experience in the field of Accounting

Continuous education and training in the field of Accounting & Finance through seminars and workshops is required. A minimum of two seminars/workshops in a fiscal year is required.